Advert date: 03/09/2024 

Closing Date:10/09/2024 

Time: 11:00AM 

Name of Company: 

 

CSD NUMBER: 

Quotation Reference 

31116 

Stock 
Item: 

Description: 

Unit: 

Quantity: 

Unit Price 
without VAT 

Total 

1 

BOOT SAFETY SABS SIZE 7 BLACK - 
BOVA 

EACH 

70 

 

 

2 

BOOT SAFETY SABS SIZE 5 BLACK - 
BOVA CO 8031 

EACH 

50 

 

 

3 

BOOT SAFETY SABS SIZE 6 BLACK - 
BOVA 

EACH 

70 

 

 

4 

BOOT SAFETY SABS SIZE 8 BLACK - BOVA 

EACH 

70 

 

 

 

DELIVERY AND ALL COST MUST BE 
INLUDED IN THESE PRICES PER TOTAL 

 

 

 

 

 

 

 

 

 

 

 

Subtotal: 

 

VAT Registered? Yes/No 

Included? 
Yes/No 

VAT @ 15% 

 

VAT Number: 

Total: 

 

Delivery Period as 
required by the client 
(municipality): 

Delivery period shall be within 15 working days from receiving an official 
order from the municipality. Failure to adhere to this requirement shall 
automatically lead to the quotation being declared non-responsive. 

 

Delivery period as 
indicated by the supplier 

 

_______working days from receiving and order. 

 

Delivery Address: STORES , MUNICIPALITY 

 

 

 

Authorised Signature: 

Official Stamp: 

 

 

Print Name: 

 

Date: 

 



MUNICIPALITY 

MUNISIPALITEIT 

 

 

 

 

 

 

\ 

 


INVITATION TO QUOTE 

Breede Valley Municipality invites quotations from suitably qualifying suppliers (service providers) for: 

 31116 - SUPPLY AND DELIVERY OF SAFETY BOOTS 

 

 

 

PLEASE NOTE: 

 

Only suppliers who are willing and able to supply the items as listed in the schedule of quantities, within 21 
working days from receiving an order, are eligible to participate in this quotation. 

 

• Quotes with no quotation number will not be opened 
• If the quotation is submitted late, it shall not be accepted for consideration. 
• Quotes send to wrong e-mail address or to user departments will not be accepted 


 

Eligibility criteria: 

 

 

Enquiries regarding the quotation process shall be directed to Ms. Junike Steenkamp at telephone number 
023 348 7407 

Any enquiries regarding technical information shall be directed Taylia Visagie wet at telephone number: 023 348 
2600/8812 

 

 

 

Completed offers, in properly sealed envelopes and clearly marked on the outside with the corresponding quotation 
number and description, must timeously submitted on or before the closing date and time in either one of the following 
ways 

 

(1) To be placed in the municipality’s tender box situated at Finance Credit Control Section, 53 Baring 


 Street, Worcester, 

(2) By e-mail at: evaluations@bvm.gov.za 


 

 

 

The closing date and time of this quotation is 11H00 on 

10/09/2024 

 

 

 

 

 

 

 


 REQUEST FOR WRITTEN QUOTATION 

REF NR: 31116 - SUPPLY AND DELIVERY OF SAFETY BOOTS 

 

 

FAXED TO NO: evaluations@bvm.gov.za 

In terms of paragraph 16 of the Municipal Supply Chain Management Policy, you are hereby invited to quote for the goods 
and or services as contained in the attached request to quote form and, in addition to the general conditions of contract, 
as per the following special conditions: 

CONDITIONS OF QUOTE: 

1. This quotation consists of two parts, which are Part A (Returnable Schedules) and Part B (Contract Details and 
Pricing Schedule). All the schedules of Part A, as well as the pricing schedule, must be completed. 
2. Quotes MUST be submitted before the closing date and time as indicated in the request to quote form attached; 
3. Quotes MUST be completed and submitted on the attached request to quote form; 
4. Quotes MUST be for the product or service as specified. If alternate product(s) is quoted for, it MUST be of the 
same quality and equivalent to the product specified. Full details of alternate products MUST be supplied. Non-
compliance to this condition will invalidate your quote; 
5. Delivery charges MUST be included in the quoted amount; 
6. Amount(s) quoted MUST remain valid for at least thirty (30) days from the specified closing date; 
7. Amount(s) quoted MUST be firm and must be inclusive of VAT. If the supplier is NOT registered for VAT, no VAT 
may be claimed. 
8. Calculation errors will be corrected; tariffs will be regarded as correct where the bid is based on quantities. The 
corrected prices shall be used for the purposes of evaluating quotations. 
9. A firm delivery period MUST be indicated, which shall be taken into consideration for the purposes of evaluating 
quotations 
10. Quotes MUST be duly signed by an authorised person. 
11. No formal quotation may be awarded to any person whose tax matters have not been declared by the South African 
Revenue Service to be in order. 
12. A certificate stating that neither the enterprise or its Director(s) or Member(s) or Owners’ municipal account(s) are in 
arrears for longer than three (3) months; 
13. The municipality may accept the whole or a part of the bid (offer) where the bid request comprises of more than one 
item; OR increase or reduce totals according to budget availability 
14. The municipality does not bind itself to accept the lowest or any bid. 
15. Quotes received shall be evaluated on a comparative basis in terms of the 80/20 preference point system as 
prescribed in the Preferential Procurement Policy Framework Act, 2000 (Act no 5 of 2000); Amended by 
Government Gazette 4 November 2022 (no 47452) 
16. The successful provider will be the provider who is according to specifications and scoring the highest points. 
17. The acceptance of the quote and the subsequent issuing of an official order constitute a legal binding document and 
may not be cancelled. 
18. Goods or Services may only be provided after and according to the issued official order. 
19. Payment will only be made after the goods is delivered and or service is rendered, to the satisfaction of the 
Municipality, as per official order; and 
20. Payment will only be made within thirty (30) days of receipt of monthly statement and the relevant VAT invoice 
containing the official order number and the municipalities’ VAT number. 
21. All the parts of the quotation document must be completed and or submitted. Incomplete quotation 
documents shall lead to disqualification. 
22. An award shall only be made to service providers who are registered on Central Supplier Database 


Failure to comply with any of these conditions may invalidate your quote. 

 

Yours sincerely 

 

 

 

 

Head: Supply Chain Management 

 

 

 

SKAKEL ASSEBLIEF AS ONDUIDELIK OF AS KORREKTE AANTAL BLADSYE NIE ONTVANG IS NIE 

PLEASE PHONE IF THE CORRECT NUMBER OF PAGES HAVE NOT BEEN RECEIVED, OR IF IT IS ILLEGIBLE 




 

 

PART A: RETURNABLE SCHEDULES 

 

 Contents 

Schedule 01: MBD 1 (Invitation to Bid) 

Schedule 02: Authority for signatory 

Schedule 03: MBD 4 (Declaration of Interest) 

Schedule 04: Preference Points 

Schedule 05: Proof of Payment of Municipal Rates and Taxes 
Schedule 06: Declaration of Bidders past Supply Chain Management Practices MBD 8 

Schedule 07: MBD 9 

 

 

NB: All documentation MUST be completed, and evidence of relevant documentation MUST be attached. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


(a) ARE YOU THE 
ACCREDITED 
REPRESENTATIVE 
IN SOUTH AFRICA 
FOR THE GOODS 
/SERVICES 
/WORKS 
OFFERED? 
(b) ARE YOU A 
FOREIGN 
BASED 
SUPPLIER 
FOR THE 
GOODS 
/SERVICES 
/WORKS 
OFFERED? 
(c) TOTAL NUMBER 
OF ITEMS 
OFFERED 
(d) TOTAL BID 
PRICE 
(e) SIGNATURE OF 
BIDDER 
(f) DATE 













 

MBD 1: INVITATION TO BID 

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY) 

BID NUMBER: 

31116 

CLOSING DATE: 

10 SEPTEMBER 2024 

CLOSING TIME: 

11:00 AM 

DESCRIPTION 

SUPPLY AND DELIVERY OF SAFETY BOOTS 

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7). 

BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX 
SITUATED AT (STREET ADDRESS) 

 

 

Breede Valley SCM Offices, Credit control, 53 Baring Street, Worcester 

 

 

 

 

SUPPLIER INFORMATION 

NAME OF BIDDER 

 

POSTAL ADDRESS 

 

STREET ADDRESS 

 

TELEPHONE NUMBER 

CODE 

 

NUMBER 

 

CELLPHONE NUMBER 

 

FACSIMILE NUMBER 

CODE 

 

NUMBER 

 

E-MAIL ADDRESS 

 

VAT REGISTRATION NUMBER 

 

TAX COMPLIANCE STATUS 

(ATTACH VALID TAX CLEARANCE 
CERTIFICATE) 

TCS PIN: 

 

OR 

CSD 
No: 

 

B-BBEE STATUS LEVEL VERIFICATION 
CERTIFICATE 

[TICK APPLICABLE BOX] 

 

 Yes 

 

 No 

B-BBEE STATUS LEVEL 
SWORN AFFIDAVIT 

 Yes 

 

 No 

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN 
ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] 

Yes No 

 

[IF YES ENCLOSE PROOF] 

 

Yes No 


[IF YES, ANSWER 
PART B:3 ] 

 

 

R 

……………………………… 

 




(g) CAPACITY UNDER 
WHICH THIS BID IS 
SIGNED 













 

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: 

TECHNICAL INFORMATION MAY BE DIRECTED TO: 

DEPARTMENT 

SUPPLY CHAIN 

CONTACT PERSON 

Ms. T.Visagie 

CONTACT PERSON 

Ms. J. Steenkamp 

TELEPHONE NUMBER 

023 348 8812 

TELEPHONE NUMBER 

023 348 7407 

FACSIMILE NUMBER 

 

FACSIMILE NUMBER 

 

E-MAIL ADDRESS 

tvisagie@bvm.gov.za 

E-MAIL ADDRESS 

jsteenkamp@bvm.gov.za 

 




MBD 1 (CONTINUED) 

TERMS AND CONDITIONS FOR BIDDING 

 

1. BID SUBMISSION: 
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE 
ACCEPTED FOR CONSIDERATION. 
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE 
1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL 
PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY 
OTHER SPECIAL CONDITIONS OF CONTRACT. 





 

2. TAX COMPLIANCE REQUIREMENTS 


2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 
2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS 
TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 
2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING. 
IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH 
THE WEBSITE WWW.SARS.GOV.ZA. 
2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B:3. 
2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 
2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT 
A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 
2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A 
CSD NUMBER MUST BE PROVIDED. 


3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 
3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 
3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO 
3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO 
3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO 
3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO 





 

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX 
COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT 
REGISTER AS PER 2.3 ABOVE. 

 



 

NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. 

NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE. 

 

 

SIGNATURE OF BIDDER: …………………………………………… 

 

CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………………… 

 

DATE: …………………………………………... 

 

 

 

 

 

 

 


SCHEDULE 2 
AUTHORITY FOR SIGNATORY 







 

 

 

I, the undersigned, warrant that I am duly authorised to do complete this quotation on behalf of the enterprise. 

 

Registered Name of Enterprise: _______________________________________________________________________________________ 

 

Trading Name of Enterprise: __________________________________________________________________________________________ 

 

ADDRESS: POSTAL: ____________________________________ STREET: ____________________________________________________ 

 

 ___________________________________ ___________________________________________________ 

 

 _____________________________________ ____________________________________________________ 

Postal Code: _____________ _________ 

 

TELEPHONE: CODE & NUMBER ________________________ FACSIMILE: CODE & NUMBER_________________________________ 

 

CELL PHONE NUMBER _____________________ E-MAIL ADDRESS: ______________________________________________________ 

CORRESPONDENCE METHOD 

PLEASE SELECT YOUR PREFERRED METHOD OF CORRESPONDENCE. ALL CORRESPONDENCE WILL BE SEND USING 
THE METHOD YOU SELECT BELOW. 

 EXPLANATION OF ABBREVIATIONS USED IN THE FOLLOWING TABLE 

Capacity 

 

FAX 

F 

 

E-MAIL 

E 

 

POSTAL 

P 

 



 

 

 

 

LANGUAGE PREFERENCE: _______________________________________________ 


TAX REFERENCE NUMBER: ______________________ VAT REGISTRATION NUMBER (if any): _______________________________ 

 

CIDB1
1 Construction Industry Development Board. 

 

 

 REGISTRATION NUMBER (if any):______________________________ GRADING:_______________________________ 

 (Certified copy of registration document must be attached) 

 

REGISTRATION NUMBER: COMPANY / CLOSE CORPORATION / TRUST: ______________ (delete if not applicable) 

 (Certified copy of registration document must be attached) 

 

SIGNATURE OFTHE AUTHORISED PERSON ________________________________DATE: ____________________________ 

 

CAPACITY UNDER WHICH THIS QUOTATION IS SIGNED_____________________________________________________________ 

 

PRINT NAME: _______________________________________________________________________________________________________ 

 

IDENTITY NUMBER: ________________________________ 

ADDRESS: 

Physical: __________________________________________ Postal: _______________________________________________________ 

 

 __________________________________________ ______________________________________________________ 

 

 __________________________________________ Code: ___________ 

 

E-MAIL ADDRESS: __________________________________________________________________________________________________ 

 

CONTACT NUMBER: TEL. No. ___________________________ CELL No. _____________________ FAX No. ____________________ 

 

 

 


 

 

SCHEDULE 3: MBD 4 – DECLARATION OF INTEREST 

1. No bid will be accepted from persons in the service of the state2
2 MSCM Regulations: “in the service of the state” means to be – 

(a) a member of – 
i. any municipal council; 
ii. any provincial legislature; or 
iii. the National Assembly or the National Council of Provinces; 



(b) a member of the board of directors of any municipal entity; 
(c) an official of any municipality or municipal entity; 
(d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the 
meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999); 
(e) a member of the accounting authority of any national or provincial public entity; or 
(f) an employee of Parliament or a provincial legislature. 
3.1. 
3.2. 
3.3. 
3.4. 
3.5. 
3.6. 





. 
2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in 
terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to 
persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative 
declare their position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest. 
3. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid: 


Full name of bidder or his or her 
representative 

 

Identity number 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position occupied in the company 
(director, shareholder 3
3 “Shareholder” means a person who owns shares in the company and is actively involved in the management of the company or business and exercises control 
over the company. 

3.7. 
3.7.1. 
3.8. 
3.8.1. 








 etc.) 

 

Company registration number 

 

Tax reference number 

 

VAT registration number 

 



 

Are you presently in the service of the state? 

YES 

 

NO 

 

If so, furnish particulars: 

 

 

Have you been in the service of the state for the past twelve months? 

YES 

 

NO 

 

If so, furnish particulars: 

 

 




3.9. 
3.9.1. 



3.10. 
3.10.1. 



3.11. 
3.11.1. 



3.12. 
3.12.1. 



3.13. 
3.13.1. 












Do you have any relationship (family, friend, other) with persons in the service of the 
state and who may be involved with the evaluation and or adjudication of this bid? 

YES 

 

NO 

 

If so, furnish particulars: 

 

 

Are you aware of any relationship (family, friend, other) between a bidder and any 
persons in the service of the state who may be involved with the evaluation and or 
adjudication of this bid? 

YES 

 

NO 

 

If so, furnish particulars: 

 

 

Are any of the company’s directors, managers, principal shareholders or stakeholders 
in the service of the state? 

YES 

 

NO 

 

If so, furnish particulars: 

 

 

Is any spouse, child or parent of the company’s directors, managers, principal 
shareholders or stakeholders in the service of the state? 

YES 

 

NO 

 

If so, furnish particulars: 

 

 

Do you or any of the directors, trustees, managers, principal shareholders, or 
stakeholders of this company have any interest in any other related companies or 
business whether or not they are bidding for this contract? 

YES 

 

NO 

 

If so, furnish particulars: 

 

 




3.14. 









Please provide the following information on ALL directors / shareholders / trustees /members below: 

full name and surname 

identity number 

personal income tax 
number 

Provide State4
4 MSCM Regulations: “in the service of the state” means to be – 

1. a member of – 
i. any municipal council; 
ii. any provincial legislature; or 
iii. the National Assembly or the National Council of Provinces; 



2. a member of the board of directors of any municipal entity; 
3. an official of any municipality or municipal entity; 
4. an employee of any national or provincial department, national or provincial public entity or constitutional institution 
within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999); 
5. a member of the accounting authority of any national or provincial public entity; or 
6. an employee of Parliament or a provincial legislature. 


 

 employee 
number 

(Only to be completed if in 
the service of the State) 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



 

NB: 

• PLEASE ATTACH CERTIFIED COPY(IES) OF ID DOCUMENT(S) 
• PLEASE PROVIDE PERSONAL INCOME TAX NUMBERS FOR ALL DIRECTORS / SHAREHOLDERS / TRUSTEES / 
MEMBERS, ETC. 




 

4. DECLARATION 


I, the undersigned (name) , certify that 
the information furnished in paragraph 3 above is correct. 

I accept that the state may act against me should this declaration prove to be false. 

SIGNATURE 

 

DATE 

 

NAME OF SIGNATORY 

 

POSITION 

 

NAME OF THE COMPANY 

 



 


PREFERENCE POINTS (MBD 6.1) 

 

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT 
REGULATIONS 2022 

 

This preference form must form part of all tenders invited. It contains general information and 
serves as a claim form for preference points for specific goals. 

 

NB: BEFORE COMPLETING THIS FORM, TENDERERS MUST STUDY THE GENERAL 
CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF THE 
TENDER, PREFERENTIAL PROCUREMENT REGULATIONS OF 2022 AND THE 
PREFERENTIAL PROCUREMENT POLICY OF THE BREEDE VALLEY 
MUNICIPALITY 

 

 

1. GENERAL CONDITIONS 
1.1 The following preference point systems are applicable to invitations to tender: 



- the 80/20 system for requirements with a Rand value of up to R50 000 000 (all 
applicable taxes included); and 
- the 90/10 system for requirements with a Rand value above R50 000 000 (all 
applicable taxes included). 
1.2 The applicable preference point system for this tender is the 80/20 preference point 
system. 
1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall 
be awarded for: 
1.4 The maximum points for this tender are allocated as follows: 
1.5 Failure on the part of a tenderer to submit proof or documentation required in terms of this 
tender to claim points for specific goals with the tender, will be interpreted to mean that 
preference points for specific goals are not claimed. 
1.6 The organ of state reserves the right to require of a tenderer, either before a tender is 
adjudicated or at any time subsequently, to substantiate any claim in regard to 
preferences, in any manner required by the organ of state. 





 

 

(a) Price; 
(b) Specific Goals (BBBEE Status Level of contribution and Locality of the enterprise) 


 

Table 1 

 

POINTS 

PRICE 

80 

BBBEE Status Level of contribution 

10 

Locality of the enterprise 

10 

Total points for Price and SPECIFIC GOALS 

100 



 

 

 

 

 


2. DEFINITIONS 
(a) “tender” means a written offer in the form determined by an organ of state in response to 
an invitation to provide goods or services through price quotations, competitive tendering 
process or any other method envisaged in legislation; 
(b) “price” means an amount of money tendered for goods or services, and includes all 
applicable taxes less all unconditional discounts; 
(c) “rand value” means the total estimated value of a contract in Rand, calculated at the time 
of bid invitation, and includes all applicable taxes; 
(d) “tender for income-generating contracts” means a written offer in the form determined 
by an organ of state in response to an invitation for the origination of income-generating 
contracts through any method envisaged in legislation that will result in a legal agreement 
between the organ of state and a third party that produces revenue for the organ of state, 
and includes, but is not limited to, leasing and disposal of assets and concession contracts, 
excluding direct sales and disposal of assets through public auctions; and 
(e) “the Act” means the Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 
2000). 
(f) ‘‘Registered office’’ means the office of a company registered as required by section 23 of 
the Companies Act 71 of 2008 and for a sole proprietorship it shall be the proven residential 
address of the owner or majority partner of the business (determined through any one of 
the following: municipal account address, bank account address or SARS address 
confirmation for a sole proprietorship. If any of the municipal account address, bank 
account address or SARS address differs, the furthest address from our municipal main 
office shall be regarded as the registered office. 


 

3. FORMULAE FOR PROCUREMENT OF GOODS AND SERVICES 
3.1. POINTS AWARDED FOR PRICE 
3.2. FORMULAE FOR DISPOSAL OR LEASING OF STATE ASSETS AND INCOME 
GENERATING PROCUREMENT 
3.2.1. POINTS AWARDED FOR PRICE 








 

 

3.1.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS 

 A maximum of 80 or 90 points is allocated for price on the following basis: 

 

 80/20 or 90/10 

 

 or 

 Where 

 Ps = Points scored for price of tender under consideration 

 Pt = Price of tender under consideration 

 Pmin = Price of lowest acceptable tender 

 

 

 

 

A maximum of 80 or 90 points is allocated for price on the following basis: 

 

 

 80/20 or 90/10 

 


 or 

 

Where 

 Ps = Points scored for price of tender under consideration 

 Pt = Price of tender under consideration 

 Pmax = Price of highest acceptable tender 

 

4. POINTS AWARDED FOR SPECIFIC GOALS 
4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, 
preference points must be awarded for specific goals stated in the tender. For the purposes 
of this tender the tenderer will be allocated points based on the goals stated in tables 2 and 
3 below as may be supported by proof/ documentation stated in the conditions of this 
tender: 
4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which 
states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an 
organ of state must, in the tender documents, stipulate in the case of— 





 

(a) an invitation for tender for income-generating contracts, that either the 80/20 or 
90/10 preference point system will apply and that the highest acceptable tender 
will be used to determine the applicable preference point system; or 


 

(b) any other invitation for tender, that either the 80/20 or 90/10 preference point 
system will apply and that the lowest acceptable tender will be used to determine 
the applicable preference point system, 
4.3 POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTION (SPECIFIC 
GOAL 1) 





then the organ of state must indicate the points allocated for specific goals for both the 
90/10 and 80/20 preference point system. 

 

 

4.3.1 In terms of paragraph 10.3 of the Breede Valley Municipality’s Preferential Procurement 
Policy, a maximum of the 50% of the 20 points for bids advertised on the 80/20 point 
system, will be allocated to promote this goal and points will be allocated in accordance 
with the BBBEE score card as follows: 

 Table 2 

B-BBEE Status Level 
of Contributor 

Number of points 

(80/20 system) 

1 

10 

2 

9 

3 

8 

4 

6 

5 

4 

6 

3 

7 

2 




4.3.2 A bidder who qualifies as an EME in terms of the B-BBEE Act must submit an original sworn affidavit 
confirming Annual Total Revenue and Level of Black Ownership. 
4.3.3 A Bidder other than EME or QSE must submit their original and valid B-BBEE status level verification 
certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor 
approved by IRBA or a Verification Agency accredited by SANAS. 
4.3.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal entity, 
provided that the entity submits their B-BBEE status level certificate. 
4.3.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an 
unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they 
were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate 
bid. 
4.3.6 Tertiary Institutions and Public Entities will be required to submit their B-BBEE status level certificates in 
terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice. 
4.3.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that 
such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise 
that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub-
contractor is an EME that has the capability and ability to execute the sub-contract. 
4.3.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any 
other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, 
unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-
contract. 








8 

1 

Non-compliant 
contributor 

0 



 

 

 

 

 

 

 

 

4.3.9 SUB-CONTRACTING 

Will any portion of the contract be sub-contracted? (Tick 
applicable box) 

YES 

 

NO 

 

If yes, indicate: 

what percentage of the contract will be subcontracted? 

% 

the name of the sub-
contractor? 

 

the B-BBEE status level of the sub-contractor? 

 

whether the sub-contractor is an EME? (Tick applicable box) 

YES 

 

NO 

 



4.4 POINTS AWARDED FOR PROMOTION OF LOCAL ECONOMIC DEVELOPMENT TO 
ENTERPRISES WHOSE REGISTERED OFFICES ARE LOCATED WITHIN THE WESTERN 
CAPE PROVINCE, OR CAPE WINELANDS DISTRICT, OR BREEDE VALLEY MUNICIPAL 
AREA (SPECIFIC GOAL 2 – LOCALITY) 


 

4.4.1 In terms of paragraph 11.4 of the Breede Valley Municipality’s Preferential 
Procurement Policy, a further 10 points for bids advertised on an 80/20 point system, or 5 
points for bids advertised on a 90/10 point system, shall be allocated to promote local 
economic development, as per table 3 below: 

 

 

 

 

Table 3: Points for locality 

No 

Requirement 

Points for 
enterprises 
within 
Breede 
Valley 
municipal 
area 

Points for 
enterprises 
within Cape 
Winelands 
District 
region 

Points for 
enterprises 
within the 
Western Cape 
Province 

1 

Procurement under the 
80/20 preference points 
system where the 
enterprise’s registered 
office is located 

10 

5 

2 



 

4.4.2 In order for bidders to claim points in accordance with paragraph 4.4.1, bidders must 
complete a declaration in paragraph 5 below and attach the necessary proof of the 
company’s locality in a form of either one of the following documents: 

 (a) Documents of Incorporation (CIPC), clearly reflecting the business physical 
address; or 

 (b) Municipal account of the enterprise’s registered office, not older than three months; or 

 (c). CSD Report, clearly reflecting the business physical address (registered office); or 

 (d) BBBEE Certificate issued by agency accredited by SANAS, clearly indicating the 
enterprise’s registered office; 

 (e) Extract of the certificate issued by SARS, clearly reflecting the business physical 
address (registered office), or 

 (f) Extract of the letter issued by the registered bank, clearly reflecting the business 
physical address (registered office), or 

 (g) Extract of the letter issued by any statutory body established within the RSA, 
clearly reflecting the business physical address (registered office); 

 

 

 

 

 

 

 

 


5. DECLARATION WITH REGARD TO COMPANY/FIRM 
5.1. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify 
that the points claimed, based on the specific goals as advised in the tender, qualifies the 
company/ firm for the preference(s) shown and I acknowledge that: 
(a) disqualify the person from the tendering process; 
(b) recover costs, losses or damages it has incurred or suffered as a result 
of that person’s conduct; 
(c) cancel the contract and claim any damages which it has suffered as a 
result of having to make less favourable arrangements due to such 
cancellation; 
(d) recommend that the tenderer or contractor, its shareholders and 
directors, or only the shareholders and directors who acted on a 
fraudulent basis, be restricted from obtaining business from any organ 
of state for a period not exceeding 10 years, after the audi alteram 
partem (hear the other side) rule has been applied; and 
(e) forward the matter for criminal prosecution, if deemed necessary. 





 

Name of municipality where the enterprise’s 
registered office is situated 

 

Town where the enterprise’s registered 
office is situated 

 

Province where the enterprise’s registered 
office is situated 

 

Type of the Company or firm (tick applicable 
box) 

 Partnership/Joint Venture / 
Consortium 

 One-person business/sole 
propriety 

 Close corporation 

 Public Company 

 Personal Liability Company 

 (Pty) Limited 

 Non-Profit Company 

 State Owned Company 

 

Company registration number 

 



 

i) The information furnished is true and correct; 
ii) The preference points claimed are in accordance with the General Conditions as 
indicated in paragraph 1 of this form; 
iii) In the event of a contract being awarded as a result of points claimed as shown in 
paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof 
to the satisfaction of the organ of state that the claims are correct; 
iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the 
conditions of contract have not been fulfilled, the organ of state may, in addition to 
any other remedy it may have – 


 

 

 

………………………………………. 

SIGNATURE(S) OF TENDERER(S) 

SURNAME AND NAME: ………………………………………………………. 

DATE: …………………………………………………………. 

 

 


SCHEDULE 5: MBD 15 – CERTIFICATE FOR PAYMENT OF MUNICIPAL SERVICES 

DECLARATION IN TERMS OF PARAGRAPH 38(1)(d)(i) OF THE SUPPLY CHAIN MANAGEMENT POLICY OF THE BREEDE VALLEY MUNICIPALITY 
(To be signed in the presence of a Commissioner of Oaths) 

 

I, _______________________________________, _________________ (full name and ID no.), hereby acknowledge that the Municipality may reject the tender of 
the tenderer if any municipal rates and taxes or municipal service charges owed by the bidder or any of its directors/members/partners to the Breede Valley 
Municipality, or to any other municipality or municipal entity, are in arrears for more than 3 (three) months. 

I declare that I am duly authorised to act on behalf of __________________________________________ (name of the firm) and hereby declare, that to the best of 
my personal knowledge, neither the firm nor any director/member/partner of said firm is in arrears on any of its municipal accounts with any municipality in the 
Republic of South Africa, for a period longer than 3 (three) months. 

I further hereby certify that the information set out in this schedule and/or attachment(s) hereto is true and correct. The bidder acknowledges that failure to properly 
and truthfully complete this schedule may result in the tender being disqualified, and/or in the event that the tenderer is successful, the cancellation of the contract. 

 

PHYSICAL BUSINESS ADDRESS(ES) OF THE TENDERER 

MUNICIPAL ACCOUNT NUMBER 

 

 



Further details of the bidder’s director(s) / shareholder(s) / partner(s) / member(s), etc.: 

 

Director / partner / member 

Physical residential address of the director / partner / 
member 

Municipal account number(s) 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



PLEASE NOTE: 

1. Copies of all municipal accounts, not older than 3 months, to be submitted with the bid. 
2. If the entity or any of its directors/shareholders/partners/members, etc. rents/leases premises a copy of the rental/lease agreement is to be 
submitted with this bid. 


 

 

 

 

Signature 

Position 

Date 



 

 


SCHEDULE 06: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES – 
MBD 8 

1 This Municipal Bidding Document must form part of all bids invited. 


 

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and services are being procured, all 
reasonable steps are taken to combat the abuse of the supply chain management system. 


 

 

3 The bid of any bidder may be rejected if that bidder, or any of its directors have: 
a. abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in relation to such 
system; 
b. been convicted for fraud or corruption during the past five years; 
c. willfully neglected, reneged on or failed to comply with any government, municipal or other public sector contract during the past five years; or 
d. been listed in the Register for Tender Defaulters in terms of Schedule 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 
2004). 





 

 

 

4 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 


 

 

Item 

Question 

Yes 

No 

4.1 

Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as 
companies or persons prohibited from doing business with the public sector? 

(Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting 
Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied). 

 

The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and 
can be accessed by clicking on its link at the bottom of the home page. 

 

Yes 

 

 

 

No 

 

 

4.1.1 

If so, furnish particulars: 

 

4.2 

Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of Schedule 29 of the 
Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? 

The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) 
by clicking on its link at the bottom of the home page. 

 

Yes 

 

No 

 

4.2.1 

If so, furnish particulars: 

 

4.3 

Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Republic of South 
Africa) for fraud or corruption during the past five years? 

 

Yes 

 

No 

 

4.3.1 

If so, furnish particulars: 

 

 

4.4 

Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges to the municipality / 
municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months? 

 

Yes 

 

No 

 

4.4.1 

If so, furnish particulars: 

 

 

4.5 

Was any contract between the bidder and the municipality / municipal entity or any other organ of state terminated 
during the past five years on account of failure to perform on or comply with the contract? 

 

Yes 

 

No 

 

4.7.1 

If so, furnish particulars: 

 

 



 

CERTIFICATION 

 

I, THE UNDERSIGNED (FULL NAME) …………..……………………………..…… 

 CERTIFY THAT THE INFORMATION FURNISHED ON THIS 

 DECLARATION FORM TRUE AND CORRECT. 

 

 I ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO 
BE FALSE. 

 

 

 ………………………………………... …………………………..20........ 

 Signature Date 

 

 

 

 ………………………………………. ………………………….. 

 Position Name of Bidder 

 

 


 

 

SCHEDULE 07: MBD 9 

 

CERTIFICATE OF INDEPENDENT BID DETERMINATION 

 

I, the undersigned, in submitting the accompanying bid: 

________________________________________________________________________ 

(Bid Number and Description) 

 

in response to the invitation for the bid made by: 

______________________________________________________________________________ 

(Name of Municipality / Municipal Entity) 

 

do hereby make the following statements that I certify to be true and complete in every respect: 

 

I certify, on behalf of:_______________________________________________________that: 

(Name of Bidder) 

1. I have read and I understand the contents of this Certificate; 
2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete 
in every respect; 
3. I am authorized by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the 
bidder; 
4. Each person whose signature appears on the accompanying bid has been authorized by the bidder to 
determine the terms of, and to sign, the bid, on behalf of the bidder; 
5. For the purposes of this Certificate and the accompanying bid, I understand that the word “competitor” shall 
include any individual or organization, other than the bidder, whether or not affiliated with the bidder, who: 


(a) has been requested to submit a bid in response to this bid invitation; 

(b) could potentially submit a bid in response to this bid invitation, based on their qualifications, 
abilities or experience; and 

(c) provides the same goods and services as the bidder and/or is in the same line of business as 
the bidder 

6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, 
agreement or arrangement with any competitor. However communication between partners in a joint venture or 
consortium³ will not be construed as collusive bidding. 
7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, 
communication, agreement or arrangement with any competitor regarding: 
(a) prices; 
(b) geographical area where product or service will be rendered (market allocation) 


(c) methods, factors or formulas used to calculate prices; 

(d) the intention or decision to submit or not to submit, a bid; 


(e) the submission of a bid which does not meet the specifications and conditions of the bid; or 

(f) bidding with the intention not to win the bid. 

8. In addition, there have been no consultations, communications, agreements or arrangements with any 
competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or 
services to which this bid invitation relates. 
9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, 
to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract. 


Joint venture or Consortium means an association of persons for the purpose of combining their expertise, 
property, capital, efforts, skill and knowledge in an activity for the execution of a contract. 

 

 

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive 
practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission 
for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition 
Act No 89 of 1998 and or may be reported to the National Prosecuting Authority (NPA) for criminal 
investigation and or may be restricted from conducting business with the public sector for a period not 
exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or 
any other applicable legislation. 


 

 ………………………………………………… ………………………………… 

Signature Date 

 

…………………………………………………. ………………………………… 

Position Name of Bidder 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


PART A: SPECIFICATIONS 

 
MUNICH 2.0 21002 

Advanced Comfort Safety Boot 

RECOMMENDED ENVIRONMENT: 

This Boot has been engineered to provide the wearer 
with protection in an array of harsh conditions. This boot 
includes technological advancements in comfort and has 
been developed in consultation with a podiatric expert. 

 

MATERIALS: 

Upper: • Cut from 2.0mm – 2.2mm full grain leather 
with mesh collar 

• The padded bellows tongue improves comfort and 
prevents debris entering the boot 

• The padded collar is from a Mesh fabric for enhanced breathability and laminated to an open cell foam for improved 

comfort 

• 5 pair corrosion resistant D-ring lace-up for easy entry and exit of the boot 

• Braided dual colour lace from polyester yarn with a central core for additional strength 

• Reflective tape in quarter areas to increase visibility in low light conditions 

Lining: • The tongue and quarter lining are from a non-woven, Sports Mesh fabric laminated to an open cell foam for 
enhanced 

comfort and improved support 

• The vamp lining is from a hi-tech needle-fibre blend with excellent perspiration absorbency and treated with *Ultra- 

Fresh to impart hygienic and anti-bacterial properties to the material 

• The in-sock is from an anti-static non-woven material and contains Poron Inserts at the heel and ball of the foot for 

enhanced comfort and support 

• The Poron/EVA top sock is from a combination of polyester and wool, with excellent perspiration absorbency, and 

bonded to a layer of EVA, with Poron inserts at the ball and heel of the top sock 

• The Poron inserts offer optimum support where it is needed most, ensuring dynamic impact compression and a 
gentle 

rebound with every step. 

• The top sock responds to weight and temperature, moulding itself to the foot, resulting in fewer aches and pains 

• The top sock has been treated with *Ultra-Fresh to impart hygienic and anti-bacterial properties to the material 

Sole: • The sole is from Dual Density PU/PU with a SRC slip resistance rating 

• The midsole is from a low density flexible Polyurethane with a shore hardness of 0,45 – 0,5 

• The outer sole is from Polyurethane with a shore hardness of 0,64 – 0,65 

• The boot is engineered with an EVA insert at the heel for added comfort and shock absorbency 

• A shank reinforcement is molded into the midsole for additional arch support 

• The boot can withstand temperatures up to 95°C 

• The boot is anti-static 

Toe Cap: • Steel - extra-wide fitting 

• Can withstand an impact load of 200 joulesThe Munich 2.0 boot has been tested to comply with EN / ISO 20345 
specifications and carries the EN/ ISO 20345 certified mark. This product is manufactured in South Africa by BBF Safety 
Group, in an ISO 20345 accredited factory. 

 

 

 

 

 

 

 

 

 

 

 


 

PART B: CONTRACT DETAILS AND PRICING SCHEDULE 

 

31116 - SUPPLY AND DELIVERY OF SAFETY BOOTS 

 

PRICING INSTRUCTION 

• The bidders pricing shall include all the relevant aspects... 


 

PRICING SCHEDULE 

ITEM 

DESCRIPTION 

QUANTITY 

PRICE 

(VAT EXCL) 



 

 

 

 

1. 

BOOT SAFETY SABS SIZE 7 BLACK - BOVA 

70 

 

2. 

BOOT SAFETY SABS SIZE 5 BLACK - BOVA CO 8031 

50 

 

3. 

BOOT SAFETY SABS SIZE 6 BLACK - BOVA 

70 

 

4. 

BOOT SAFETY SABS SIZE 8 BLACK - BOVA 

70 

 



SUB-TOTAL 

 

VAT @ 15% 

 

TOTAL 

 



 

 

 

 

PLEASE NOTE: 

Only item lines must be completed. No extra lines will be considered. Delivery must be included with the price. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL CONDITIONS OF CONTRACT 


 

TABLE OF CLAUSES 

 

1. Definitions 

2. Application 

3. General 

4. Standards 

5. Use of contract documents and information inspection 

6. Patent Rights 

7. Performance security 

8. Inspections, tests and analyses 

9. Packing 

10. Delivery and documents 

11. Insurance 

12. Transportation 

13. Incidental Services 

14. Spare parts 

15. Warranty 

16. Payment 

17. Prices 

18. Variation orders 

19. Assignment 

20. Subcontracts 

21. Delays in the supplier’s performance 

22. Penalties 

23. Termination for default 

24. Anti-dumping and countervailing duties and rights 

25. Force Majeure 

26. Termination for insolvency 

27. Settlement of Disputes 

28. Limitation of Liability 

29. Governing language 

30. Applicable law 

31. Notices 

32. Taxes and duties 

33. Transfer of contracts 

34. Amendments of contracts 

35. Prohibition of restrictive practices 

 

 


General Conditions of Contract (GCC) 

 

1. Definitions 

1. The following terms shall be interpreted as indicated: 

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt of bids. 

 

1.2 “Contract” means the written agreement entered into between the purchaser and the supplier, as 
recorded in the contract form signed by the parties, including all attachments and appendices thereto 
and all documents incorporated by reference therein. 

 

1.3 “Contract price” means the price payable to the supplier under the contract for the full and proper 
performance of his contractual obligations. 

 

1.4 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence the 
action of a public official in the procurement process or in contract execution. 

 

1.5 "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by its 
government and encouraged to market its products internationally. 

 

1.6 “Country of origin” means the place where the goods were mined, grown or produced or from which the 
services are supplied. Goods are produced when, through manufacturing, processing or substantial and 
major assembly of components, a commercially recognized new product results that is substantially 
different in basic characteristics or in purpose or utility from its components. 

 

1.7 “Day” means calendar day. 

 

1.8 “Delivery” means delivery in compliance of the conditions of the contract or order. 

 

1.9 “Delivery ex stock” means immediate delivery directly from stock actually on hand. 

 

1.10 “Delivery into consignees store or to his site” means delivered and unloaded in the specified store or 
depot or on the specified site in compliance with the conditions of the contract or order, the supplier 
bearing all risks and charges involved until the goods are so delivered and a valid receipt is obtained. 

 

1.11 "Dumping" occurs when a private enterprise abroad market its goods on own initiative in the RSA at 
lower prices than that of the country of origin and which have the potential to harm the local industries in 
the RSA. 

 

1.12 ”Force majeure” means an event beyond the control of the supplier and not involving the supplier’s fault 
or negligence and not foreseeable. Such events may include, but is not restricted to, acts of the 
purchaser in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions 
and freight embargoes. 

 

1.13 “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or 
the execution of a contract to the detriment of any bidder, and includes collusive practice among bidders 
(prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and 
to deprive the bidder of the benefits of free and open competition. 

 

1.14 “GCC” means the General Conditions of Contract. 

 

1.15 “Goods” means all of the equipment, machinery, and/or other materials that the supplier is required to 
supply to the purchaser under the contract. 

 


1.16 “Imported content” means that portion of the bidding price represented by the cost of components, parts 
or materials which have been or are still to be imported (whether by the supplier or his subcontractors) 
and which costs are inclusive of the costs abroad, plus freight and other direct importation costs such as 
landing costs, dock dues, import duty, sales duty or other similar tax or duty at the South African place 
of entry as well as transportation and handling charges to the factory in the Republic where the goods 
covered by the bid will be manufactured. 

 

1.17 “Local content” means that portion of the bidding price, which is not included in the imported content 
provided that local manufacture does take place. 

 

1.18 “Manufacture” means the production of products in a factory using labour, materials, components and 
machinery and includes other related value-adding activities. 

 

1.19 “Order” means an official written order issued for the supply of goods or works or the rendering of a 
service. 

 

1.20 “Project site,” where applicable, means the place indicated in bidding documents. 

 

1.21 “Purchaser” means the organization purchasing the goods. 

 

1.22 “Republic” means the Republic of South Africa. 

 

1.23 “SCC” means the Special Conditions of Contract. 

 

1.24 “Services” means those functional services ancillary to the supply of the goods, such as transportation 
and any other incidental services, such as installation, commissioning, provision of technical assistance, 
training, catering, gardening, security, maintenance and other such obligations of the supplier covered 
under the contract. 

 

1.25 “Supplier” means the successful bidder who is awarded the contract to maintain and administer the 
required and specified service(s) to the State. 

 

1.26 “Tort” means in breach of contract. 

 

1.27 “Turnkey” means a procurement process where one service provider assumes total responsibility for all 
aspects of the project and delivers the full end product / service required by the contract. 

 

1.28 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical writing. 

 

2. Application 

2.1 These general conditions are applicable to all bids, contracts and orders including bids for functional 
and professional services (excluding professional services related to the building and construction 
industry), sales, hiring, letting and the granting or acquiring of rights, but excluding immovable property, 
unless otherwise indicated in the bidding documents 

. 

2.2 Where applicable, special conditions of contract are also laid down to cover specific goods, services or 
works. 

 

2.3 Where such special conditions of contract are in conflict with these general conditions, the special 
conditions shall apply. 

 

3 General 


3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any expense 
incurred in the preparation and submission of a bid. Where applicable a non refundable fee for 
documents may be charged. 

 

3.2 Invitations to bid are usually published in locally distributed news media and on the 
municipality/municipal entity website. 

 

4. Standards 

4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and 
specifications. 

 

5. Use of contract documents and information inspection 

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any 
provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or 
on behalf of the purchaser in connection therewith, to any person other than a person employed by the 
supplier in the performance of the contract. Disclosure to any such employed person shall be made in 
confidence and shall extend only so far as may be necessary for purposes of such performance. 

 

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or 
information mentioned in GCC clause 5.1 except for purposes of performing the contract. 

 

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property of 
the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s 
performance under the contract if so required by the purchaser. 

 

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance of 
the supplier and to have them audited by auditors appointed by the purchaser, if so required by the 
purchaser. 

 

6. Patent Rights 

6.1 The supplier shall indemnify the purchaser against all third-party claims of infringement of patent, 
trademark, or industrial design rights arising from use of the goods or any part thereof by the purchaser. 

 

6.2 When a supplier developed documentation / projects for the municipality / municipal entity, the 
intellectual, copy and patent rights or ownership of such documents or projects will vest in the 
municipality / municipal entity. 

 

7. Performance Security 

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder shall furnish 
to the purchaser the performance security of the amount specified in SCC. 

 

7.2 The proceeds of the performance security shall be payable to the purchaser as compensation for any 
loss resulting from the supplier’s failure to complete his obligations under the contract. 

 

7.3 The performance security shall be denominated in the currency of the contract, or in a freely convertible 
currency acceptable to the purchaser and shall be in one of the following forms: 

 

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located in the 
purchaser’s country or abroad, acceptable to the purchaser, in the form provided in the bidding 
documents or another form acceptable to the purchaser; or 

(b) a cashier’s or certified cheque. 

 


7.4 The performance security will be discharged by the purchaser and returned to the supplier not later than 
thirty (30) days following the date of completion of the supplier’s performance obligations under the 
contract, including any warranty obligations, unless otherwise specified. 

 

8. Inspections, tests and analyses 

8.1 All pre-bidding testing will be for the account of the bidder. 

 

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be 
subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all 
reasonable hours, for inspection by a representative of the purchaser or organization acting on behalf of 
the purchaser. 

 

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made in 
the contract, but during the contract period it is decided that inspections shall be carried out, the 
purchaser shall itself make the necessary arrangements, including payment arrangements with the 
testing authority concerned. 

 

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in 
accordance with the contract requirements, the cost of the inspections, tests and analyses shall be 
defrayed by the purchaser. 

 

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract 
requirements, irrespective of whether such goods or services are accepted or not, the cost in connection 
with these inspections, tests or analyses shall be defrayed by the supplier. 

 

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the 
contract requirements may be rejected. 

 

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if 
found not to comply with the requirements of the contract. Such rejected goods shall be held at the cost 
and risk of the supplier who shall, when called upon, remove them immediately at his own cost and 
forthwith substitute them with goods, which do comply with the requirements of the contract. Failing 
such removal the rejected goods shall be returned at the suppliers cost and risk. Should the supplier fail 
to provide the substitute goods forthwith, the purchaser may, without giving the supplier further 
opportunity to substitute the rejected goods, purchase such goods as may be necessary at the expense 
of the supplier. 

 

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the contract 
on account of a breach of the conditions thereof, or to act in terms of Clause 22 of GCC. 

 

9. Packing 

9.1 The supplier shall provide such packing of the goods as is required to prevent their damage or 
deterioration during transit to their final destination, as indicated in the contract. The packing shall be 
sufficient to withstand, without limitation, rough handling during transit and exposure to extreme 
temperatures, salt and precipitation during transit, and open storage. Packing, case size weights shall 
take into consideration, where appropriate, the remoteness of the goods’ final destination and the 
absence of heavy handling facilities at all points in transit. 

9.2 The packing, marking, and documentation within and outside the packages shall comply strictly with 
such special requirements as shall be expressly provided for in the contract, including additional 
requirements, if any, and in any subsequent instructions ordered by the purchaser. 

 

10. Delivery and documents 

10.1 Delivery of the goods and arrangements for shipping and clearance obligations, shall be made by the 
supplier in accordance with the terms specified in the contract. 


 

11. Insurance 

11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency against loss 
or damage incidental to manufacture or acquisition, transportation, storage and delivery in the manner 
specified. 

 

12. Transportation 

12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified. 

 

13. Incidental Services 

13.1 The supplier may be required to provide any or all of the following services, including additional 
services, if any: 

(a) performance or supervision of on-site assembly and/or commissioning of the supplied goods; 

 

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods; 

 

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit of the 
supplied goods; 

 

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a period of 
time agreed by the parties, provided that this service shall not relieve the supplier of any warranty 
obligations under this contract; and 

 

(e) training of the purchaser’s personnel, at the supplier’s plant and/or on-site, in assembly, start-up, 
operation, maintenance, and/or repair of the supplied goods. 

 

13.2 Prices charged by the supplier for incidental services, if not included in the contract price for the goods, 
shall be agreed upon in advance by the parties and shall not exceed the prevailing rates charged to 
other parties by the supplier for similar services. 

 

14. Spare parts 

14.1 As specified, the supplier may be required to provide any or all of the following materials, notifications, 
and information pertaining to spare parts manufactured or distributed by the supplier: 

 

(a) such spare parts as the purchaser may elect to purchase from the supplier, provided that this 
election shall not relieve the supplier of any warranty obligations under the contract; and 


 

(b) in the event of termination of production of the spare parts: 

(i) advance notification to the purchaser of the pending termination, in sufficient time to permit 
the purchaser to procure needed requirements; and 

(ii) following such termination, furnishing at no cost to the purchaser, the blueprints, 
drawings, and specifications of the spare parts, if requested. 

 

15. Warranty 

15.1 The supplier warrants that the goods supplied under the contract are new, unused, of the most recent or 
current models, and that they incorporate all recent improvements in design and materials unless 
provided otherwise in the contract. The supplier further warrants that all goods supplied under this 
contract shall have no defect, arising from design, materials, or workmanship (except when the design 
and/or material is required by the purchaser’s specifications) or from any act or omission of the supplier, 
that may develop under normal use of the supplied goods in the conditions prevailing in the country of 
final destination. 

 

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof as the 
case may be, have been delivered to and accepted at the final destination indicated in the contract, or 


for eighteen (18) months after the date of shipment from the port or place of loading in the source 
country, whichever period concludes earlier, unless specified otherwise. 

 

15.3 The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty. 

 

15.4 Upon receipt of such notice, the supplier shall, within the period specified and with all reasonable speed, 
repair or replace the defective goods or parts thereof, without costs to the purchaser. 

 

15.5 If the supplier, having been notified, fails to remedy the defect(s) within the period specified, the 
purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and 
expense and without prejudice to any other rights which the purchaser may have against the supplier 
under the contract. 

 

16. Payment 

16.1 The method and conditions of payment to be made to the supplier under this contract shall be specified. 

 

16.2 The supplier shall furnish the purchaser with an invoice accompanied by a copy of the delivery note and 
upon fulfilment of other obligations stipulated in the contract. 

 

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days after 
submission of an invoice or claim by the supplier. 

 

16.4 Payment will be made in Rand unless otherwise stipulated. 

 

17. Prices 

17.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not 
vary from the prices quoted by the supplier in his bid, with the exception of any price adjustments 
authorized or in the purchaser’s request for bid validity extension, as the case may be. 

 

18. Variation orders 

18.1 In cases where the estimated value of the envisaged changes in purchase does not vary more than 
15% of the total value of the original contract, the contractor may be instructed to deliver the goods or 
render the services as such. In cases of measurable quantities, the contractor may be approached to 
reduce the unit price, and such offers may be accepted provided that there is no escalation in price. 

 

19. Assignment 

19.1 The supplier shall not assign, in whole or in part, its obligations to perform under the contract, except 
with the purchaser’s prior written consent. 

 

20. Subcontracts 

20.1 The supplier shall notify the purchaser in writing of all subcontracts awarded under this contract if not 
already specified in the bid. Such notification, in the original bid or later, shall not relieve the supplier 
from any liability or obligation under the contract. 

 

21. Delays in the supplier’s performance 

21.1 Delivery of the goods and performance of services shall be made by the supplier in accordance with 
the time Schedule prescribed by the purchaser in the contract. 

 

21.2 If at any time during performance of the contract, the supplier or its subcontractor(s) should encounter 
conditions impeding timely delivery of the goods and performance of services, the supplier shall 
promptly notify the purchaser in writing of the fact of the delay, it’s likely duration and its cause(s). As 
soon as practicable after receipt of the supplier’s notice, the purchaser shall evaluate the situation and 
may at his discretion extend the supplier’s time for performance, with or without the imposition of 
penalties, in which case the extension shall be ratified by the parties by amendment of contract. 


 

21.3 The right is reserved to procure outside of the contract small quantities or to have minor essential 
services executed if an emergency arises, the supplier’s point of supply is not situated at or near the 
place where the goods are required, or the supplier’s services are not readily available. 

 

21.4 Except as provided under GCC Clause 25, a delay by the supplier in the performance of its delivery 
obligations shall render the supplier liable to the imposition of penalties, pursuant to GCC Clause 22, 
unless an extension of time is agreed upon pursuant to GCC Clause 22.2 without the application of 
penalties. 

 

21.5 Upon any delay beyond the delivery period in the case of a goods contract, the purchaser shall, without 
cancelling the contract, be entitled to purchase goods of a similar quality and up to the same quantity in 
substitution of the goods not supplied in conformity with the contract and to return any goods delivered 
later at the supplier’s expense and risk, or to cancel the contract and buy such goods as may be 
required to complete the contract and without prejudice to his other rights, be entitled to claim damages 
from the supplier. 

 

22. Penalties 

22.1 Subject to GCC Clause 25, if the supplier fails to deliver any or all of the goods or to perform the 
services within the period(s) specified in the contract, the purchaser shall, without prejudice to its other 
remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the 
delivered price of the delayed goods or unperformed services using the current prime interest rate 
calculated for each day of the delay until actual delivery or performance. The purchaser may also 
consider termination of the contract pursuant to GCC Clause 23. 

 

23. Termination for default 

23.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice of 
default sent to the supplier, may terminate this contract in whole or in part: 

(a) if the supplier fails to deliver any or all of the goods within the period(s) specified in the contract, 
or within any extension thereof granted by the purchaser pursuant to GCC Clause 21.2; 

 

(b) if the supplier fails to perform any other obligation(s) under the contract; or 

 

(c) if the supplier, in the judgement of the purchaser, has engaged in corrupt or fraudulent practices 
in competing for or in executing the contract. 

 

23.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon 
such terms and in such manner, as it deems appropriate, goods, works or services similar to those 
undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar 
goods, works or services. However, the supplier shall continue performance of the contract to the extent 
not terminated. 

 

23.3 Where the purchaser terminates the contract in whole or in part, the purchaser may decide to impose a 
restriction penalty on the supplier by prohibiting such supplier from doing business with the public sector 
for a period not exceeding 10 years. 

 

23.4 If a purchaser intends imposing a restriction on a supplier or any person associated with the supplier, 
the supplier will be allowed a time period of not more than fourteen (14) days to provide reasons why 
the envisaged restriction should not be imposed. Should the supplier fail to respond within the stipulated 
fourteen (14) days the purchaser may regard the supplier as having no objection and proceed with the 
restriction. 

 

23.5 Any restriction imposed on any person by the purchaser will, at the discretion of the purchaser, also be 
applicable to any other enterprise or any partner, manager, director or other person who wholly or partly 


exercises or exercised or may exercise control over the enterprise of the first-mentioned person, and 
with which enterprise or person the first-mentioned person, is or was in the opinion of the purchaser 
actively associated. 

 

23.6 If a restriction is imposed, the purchaser must, within five (5) working days of such imposition, furnish 
the National Treasury, with the following information: 

(i) the name and address of the supplier and / or person restricted by the purchaser; 

(ii) the date of commencement of the restriction 

(iii) the period of restriction; and 

(iv) he reasons for the restriction. 

 

These details will be loaded in the National Treasury’s central database of suppliers or persons 
prohibited from doing business with the public sector. 

 

23.7 If a court of law convicts a person of an offence as contemplated in Schedules 12 or 13 of the 
Prevention and Combating of Corrupt Activities Act, No. 12 of 2004, the court may also rule that such 
person’s name be endorsed on the Register for Tender Defaulters. When a person’s name has been 
endorsed on the Register, the person will be prohibited from doing business with the public sector for a 
period not less than five years and not more than 10 years. The National Treasury is empowered to 
determine the period of restriction and each case will be dealt with on its own merits. According to 
Schedule 32 of the Act the Register must be open to the public. The Register can be perused on the 
National Treasury website 

 

24. Anti- dumping and countervailing duties and rights 

24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing 
duties are imposed, or the amount of a provisional payment or anti-dumping or countervailing right 
is increased in respect of any dumped or subsidized import, the State is not liable for any amount so 
required or imposed, or for the amount of any such increase. When, after the said date, such a 
provisional payment is no longer required or any such anti-dumping or countervailing right is abolished, 
or where the amount of such provisional payment or any such right is reduced, any such favourable 
difference shall on demand be paid forthwith by the supplier to the purchaser or the purchaser may 
deduct such amounts from moneys (if any) which may otherwise be due to the supplier in regard to 
goods or services which he delivered or rendered, or is to deliver or render in terms of the contract or 
any other contract or any other amount which may be due to him. 

 

25. Force Majeure 

25.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the supplier shall not be liable for 
forfeiture of its performance security, damages, or termination for default if and to the extent that his 
delay in performance or other failure to perform his obligations under the contract is the result of an 
event of force majeure. 

 

25.2 If a force majeure situation arises, the supplier shall promptly notify the purchaser in writing of such 
condition and the cause thereof. Unless otherwise directed by the purchaser in writing, the supplier shall 
continue to perform its obligations under the contract as far as is reasonably practical, and shall seek all 
reasonable alternative means for performance not prevented by the force majeure event. 

 

26. Termination for insolvency 

26.1 The purchaser may at any time terminate the contract by giving written notice to the supplier if the 
supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without 
compensation to the supplier, provided that such termination will not prejudice or affect any right of 
action or remedy, which has accrued or will accrue thereafter to the purchaser. 

 

27. Settlement of Disputes 


27.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the supplier in 
connection with or arising out of the contract, the parties shall make every effort to resolve amicably 
such dispute or difference by mutual consultation. 

 

27.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such mutual 
consultation, then either the purchaser or the supplier may give notice to the other party of his intention 
to commence with mediation. No mediation in respect of this matter may be commenced unless such 
notice is given to the other party. 

 

27.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a South African 
court of law. 

 

27.4 Notwithstanding any reference to mediation and/or court proceedings herein, 

 

(a) the parties shall continue to perform their respective obligations under the contract unless they 
otherwise agree; and 

(b) the purchaser shall pay the supplier any monies due the supplier for goods delivered and / or 
services rendered according to the prescripts of the contract. 

 

28. Limitation of Liability 

28.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement pursuant to 
Clause 6; 

 

(a) the supplier shall not be liable to the purchaser, whether in contract, tort, or otherwise, for any 
indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or 
interest costs, provided that this exclusion shall not apply to any obligation of the supplier to pay 
penalties and/or damages to the purchaser; and 

 

(b) the aggregate liability of the supplier to the purchaser, whether under the contract, in tort or 
otherwise, shall not exceed the total contract price, provided that this limitation shall not apply to 
the cost of repairing or replacing defective equipment. 


 

29. Governing language 

29.1 The contract shall be written in English. All correspondence and other documents pertaining to the 
contract that is exchanged by the parties shall also be written in English. 

 

30. Applicable law 

30.1 The contract shall be interpreted in accordance with South African laws, unless otherwise specified. 

 

31. Notices 

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified 
mail and any other notice to him shall be posted by ordinary mail to the address furnished in his bid or to 
the address notified later by him in writing and such posting shall be deemed to be proper service of 
such notice. 

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has 
been given, shall be reckoned from the date of posting of such notice. 

 

32. Taxes and duties 

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other such 
levies imposed outside the purchaser’s country. 

 

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery 
of the contracted goods to the purchaser. 

 


32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the award of 
a bid SARS must have certified that the tax matters of the preferred bidder are in order. 

 

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal 
services charges are in arrears. 

 

33. Transfer of contracts 

33.1 The contractor shall not abandon, transfer, cede assign or sublet a contract or part thereof without the 
written permission of the purchaser 

 

34. Amendment 

34.1 No agreement to amend or vary a contract or order or the conditions, stipulations or provisions thereof 
shall be valid and of any force unless such agreement to amend or vary is entered into in writing and 
signed by the contracting parties. Any waiver of the requirement that the agreement to amend or vary 
shall be in writing, shall also be in writing. 

 

35. Prohibition of restrictive practices 

35.1 In terms of Schedule 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, an agreement 
between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is 
between parties in a horizontal relationship and if a bidder(s) is / are or a contractor(s) was / were 
involved in collusive bidding. 

 

35.2 If a bidder(s) or contractor(s) based on reasonable grounds or evidence obtained by the purchaser has 
/ have engaged in the restrictive practice referred to above, the purchaser may refer the matter to the 
Competition Commission for investigation and possible imposition of administrative penalties as 
contemplated in Schedule 59 of the Competition Act No 89 0f 1998. 

 

35.3 If a bidder(s) or contractor(s) has / have been found guilty by the Competition Commission of the 
restrictive practice referred to above, the purchaser may, in addition and without prejudice to any other 
remedy provided for, invalidate the bid(s) for such item(s) offered, and / or terminate the contract in 
whole or part, and / or restrict the bidder(s) or contractor(s) from conducting business with the public 
sector for a period not exceeding ten (10) years and / or claim damages from the bidder(s) or 
contractor(s) concerned. 

 

Revised: July 2010 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


CHECK LIST FOR COMPLETENESS OF QUOTION DOCUMENTS 

 

The bidder is required to complete the following checklist in order to ensure that the necessary 
documentation, as required, is attached to this document and that all declarations are signed by the bidder: 

 

(*Mark with “X”where applicable) 

 

Items to be checked 

Yes 

No 

Comments 

Completed and signed Schedule 01: MBD 1 (Invitation to Bid) 

 

 

 

Schedule 02: Authority for signatory 

 

 

 

Completed the pricing schedule- Schedule 03: MBD 4 (Declaration of Interest) 

 

 

 

Complete and signed declaration in order to claim preference points and 
attached a certified copy or original B-BBEE certificate as well as proof of 
address to claim locality points. Copy 
of the B-BBEE Certificate issued by a Verification Agency accredited by SANAS 
or the original affidavit must be attached - Schedule 04: Preference Points 

 

 

 

Schedule 05: Proof of Payment of Municipal Rates and Taxes - complete and 
signed certificate for municipal services and payments to service providers and 
attached a copy of municipal account which is not older than 90 days- if leasing/ 
renting attached lease agreement 

 

 

 

Schedule 06: Declaration of Bidders past Supply Chain Management Practices 
MBD 8 

 

 

 

Schedule 07: MBD 9 Certificate of independent bid determination 

 

 

 

Schedule 08: List of completed projects with reference and evidence 

 

 

 

Does offer comply with specification? If not ,alternative specifications attached 

 

 

 

 

 

 

 

 

 

 

 

CERTIFICATION 

 

 

 

I, THE UNDERSIGNED (FULL NAME) 

 

 

 

 

______________________________________________________ 

CERTIFY THAT THE INFORMATION FURNISED ON THE CHECKLIST IS 
TRUE AND CORRECT 

 

 

 

 

 

 

 

 

 

 

 

NAME (PRINT) 

 

SIGNATURE _________________ 

_________________________________ 

 

 

 

 

POSITION 

 

DATE __________________ 

_________________________________ 

 

 

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

 


 

 

 

 

 


